Minutes of Meeting

Minutes of Meeting

Survey no. 6, Mahalunge-Balewadi, Pune – 411045
Minutes of the 2nd Executive Committee of Parent Teacher Association (EPTA) Meeting

Date: 2 nd August, 2018, Thursday

Time: 10.30am to 12.15 pm

Venue: Board Room of PICT Model School

Members Present:

Dr. Pampa Chaudhuri


Ms. Rajashree Suryawanshi

Vice Chairperson, Parent Representative Grade 4

Ms. Jaya Swami

Secretary, Teacher Representative- Grade 3

Mr. Abhijit Padale

Jt. Secretary, Parent Representative- Jr. Kg

Ms. Amruta Patwardhan

Jt. Secretary, Parent Representative-Grade 6

Ms. Deepali Padale

Parent Representative- Nursery

Mr. Nazim Sheikh

Parent Representative -Sr. Kg

Mr. Sunil Kamble

Parent Representative -Grade 1

Ms. Harsimran Ahuja

Parent Representative -Grade 2

Ms. Priyanka Birajdar

Parent Representative -Grade 3

Ms. Santosh Wadhwa

Parent Representative -Grade 5

Ms. Jaya Bharat

Parent Representative -Grade 7

Ms. Mitranjali Chakraborty

Teacher Representative- Nursery

Ms. Ashwini Gramopadhye

Teacher Representative- Jr. Kg

Ms. Vaishali Vyas

Teacher Representative-Sr. Kg

Ms. Sneha Bandopadhayay

Teacher Representative-Grade 1

Ms. Nivita Michael

Teacher Representative- Grade 2

Ms. Jimmy George

Teacher Representative- Grade 4

Ms. ShilpaDubey

Teacher Representative- Grade 5

Ms. Anupama Patwardhan

Teacher Representative- Grade 6

Ms. Sophia Rasundram

Teacher Representative- Grade 7

The meeting began at 10.30 am as the required quorum was available. Dr. Pampa Chaudhuri, Chairperson of the EPTA of PICT Model School, began the meeting by welcoming the members.

1. Adopting the minutes of the 1st EPTA

Ms. Jaya Swami, Secretary, read out the minutes of the 1st EPTA held on 6th June, 2018. The members adopted the minutes of the 1st EPTA without any modifications.

2. Update of April –July academic events

The Chairperson took the parents through the events held in school from the month of March 2018 till date. She informed that the Parent Orientation Program was held between 24th March and 28th March 2018.

In the Primary Section, Inter- House Competitions such as Quiz, Drawing, Caricature, Yoga, PT display, Rhythm in Me have been conducted.

Pre Primary Happy Hour events included tree plantation, yoga display, world culture, messy day etc.

Dr. Pampa Chaudhuri also spoke about the Professional Development (PD) Programs taken up by the educators at school. The PD sessions started with the Cambridge Teaching Knowledge Test (TKT) on 29th April, 2018. 17 educators which included Art and Music faculty took this test and all of them have cleared it. Throughout the summer vacation, educators took up three online training from UK on pedagogy. Educators also had four sessions from XSEED Education, two in house sessions on Active Learning and 2 sessions of Cambridge English Language Assessment (CELA). Apart from these, Counsellors, Special Needs Teachers and teachers in the POCSO Committee have attended CBSE capacity building workshops on Gender Sensitivity and Life Skills. Visual Art Educators along with Pre Primary Educators have attended a workshop conducted by Pidilite India. Dr.Chaudhuri informed all the members about the Helen O Grady Edudrama program which is offered to Jr. KG and Sr.KG learners, from this academic year, to make them ready for CELA. She added that the feedback from the parents on the last PTM (28th July, 2018) was very encouraging; learners have started expressing their emotions candidly with their parents.

3.Upcoming Events - Second Quarter - Term 1

The Chairperson informed the meeting about the following:

  • • The National Level Learnometer Assessment (XSEED) for Grades 1 to 7 is scheduled to be conducted on 13th August, 2018.
  • • Term 1 Examination is to be conducted towards the end of September, 2018.
  • • Field trips are planned in the second week of September, 2018. EPTA parent representatives expressed their willingness to volunteer in the field trips and this gesture was welcomed by the Chairperson.
  • • Cambridge English Language Assessment (CELA) is scheduled to be conducted on October 20th, 2018 and 476 students have registered for the same.
  • Dr.Chaudhuri briefed the members about the status of the CBSE Affiliation. She informed that the Inspection Committee has been constituted and the inspection is expected to be completed by mid - August, 2018.

4. Report of AGM and concerns raised

a) Road – Radha Chowk to School The Chairperson informed the meeting about the concern on the safety of the students using the service road at Radha Chowk raised in the AGM (Annual General Body Meeting) of the PTA. Regarding this issue, she informed the members that the matter has been escalated to the Hinjewadi Traffic Police Station and they have assured support. She appealed to the members to monitor the deployment of the traffic personnel at Radha Chowk and mobilise all other parents to take up this issue with the Hinjewadi Traffic Police Station for faster implementation.

b) Buddy Parent - The EPTA representatives informed that the parents across grades have agreed for a buddy representative, in case of absence of the EPTA member during the EPTA meetings due to emergency like being unwell or being out of station only. The Chairperson requested the names of the Buddy Representatives to be presented in the next EPTA. However, it was unanimously agreed that the Buddy Representative will have no right to vote.

5. Fee Proposal for the Academic Years 2019-20, 2020- 21

Ready and In use 2018-2019 Under construction
Indoor courts
  • Table Tennis
  • Gymnastics
  • Badminton
  • Basketball
  • Volleyball
  • Swimming Pool regular
  • Swimming Pool kids
Tennis Courts
Athletic Track
Football Ground
Shooting Range
Skating Rink
Golf Putting
Classrooms – 24 (P Block) for Grades 1 to 7 Secondary (S) Block – 24 classrooms along with Chemistry, Physics and Biology Labs.
Auditorium air cooled with 800 capacity
Dining hall with capacity of 450 Dining hall with capacity of 450
Kitchen with State of Art equipment
Firefighting System with exclusive water tank to maintain reserve of 150000 liters
Water Coolers with RO system - 10 Water Coolers with RO system - 06
Underground water tank capacity 125000 liters with water softening unit
160 KVA Generator with automatic switch in case of power failure
STP Plant to treat sewage and water used for gardening
CCTV Camera surveillance
Basement Parking for staff 50 cars & 80 two wheelers
Bus parking shed - 01 Bus Parking Sheds - 02

The Chairperson then, presented the budget for the academic year 2018-2019, 2019-2020 and 2020-2021. She explained the sources of income and the avenues of expenditure to the floor. This was followed by the presentation of the audited income and expenditure statement for the academic year 2015-2016 and 2016-2017, along with the provisional income and expenditure statement for the academic year 2017-2018. The meeting noted that the statements reflect a cumulative deficit.

Thereafter, the Chairperson proposed a hike of 8% on the annual school fee for the academic year 2019-20 which will be continued in 2020- 2021 also. The proposed fee structure with 8% on the annual school fee was tabled and after deliberation was approved unanimously by all the members.

The meeting ended with a vote of thanks by the Chairperson at 12.15 pm.